Scan or open
Open the exact portal from an engraved QR plate, a desktop link or a link supplied for the BMS graphic.
Managed QR-linked asset information
Every asset record.
Every asset record.
Ready when it matters.
Give engineers and clients one clear place for current drawings, O&M manuals, point schedules, service records, approved changes and revision history.
Demo PIN: 1234Restricted documents PIN: 4567
Current recordsApproved information in one place
Two access levelsSite PIN and restricted BMS PIN
Changes reviewedNothing becomes official automatically
Some of the companies we work with
The problem we remove
Stop hunting through folders, emails and old drawing pockets.
The physical QR plate is only the access point. The real value is the managed information behind it.
The old way
Missing drawings, duplicate files, unclear revisions and knowledge held by one person.
The Asset Portal way
One organised live record for the asset, available from site or the office.
MCC01 · Royal Eden DocksCurrent
O&M ManualApproved issue
Electrical schematicRestricted access
Point scheduleLatest revision
Change historyOlder records retained
What it does
Simple enough for site. Controlled enough for the office.
No giant facilities platform. Just the information people need, linked to the correct asset and kept properly organised.
Current documents
Drawings, manuals, point schedules, commissioning records and other approved project information.
Controlled access
General portal access and separate restricted access for commercially or technically sensitive documents.
Submit a change
Engineers can send notes, documents and evidence from site for office review before anything becomes official.
Revision history
Current information stays clear while older revisions and change records remain available when needed.
Managed service
We build the portal, organise the information, update it and maintain the records on the client’s behalf.
Simple workflow
From panel to approved record.
A practical process that keeps site input useful without letting unreviewed changes overwrite official information.
1
ScanOpen the asset from its QR plate.2
FindUse the latest approved records.3
SubmitSend a change from site.4
ReviewThe office checks the submission.5
UpdateApproved records are revised.6
RetainHistory and older issues remain recorded.Real customer installation
Six live panel portals for one BMS project.
Synergy Design and Control at Royal Eden Docks is a genuine installed customer project, not demonstration data.
REAL CUSTOMER PROJECT · SYNERGY DESIGN AND CONTROLView the case study
Royal Eden Docks
Six live BMS panel portals were created for Synergy Design and Control. Each panel has its own approved drawings, records, access contacts and change history while remaining organised under the Royal Eden Docks site.
6Panel portals
2Access levels
1Managed site structure
Asset identification
MCC01
Safe identification and authorised access details for this asset.
Authorisation required
Access details are controlled before protected records are opened.
Access details are controlled before protected records are opened.
Industry feedback
Built around the questions people actually asked.
The LinkedIn discussion did more than generate attention. It exposed the real concerns around missing information, long-term access and low-signal plant areas.
“What happens when the equipment is still running 10 or 15 years later?”
“What if you’re in a basement with no internet access?”
Could draughtsmen and estates teams use this to collate information across hospitals and larger sites?
Markets
One platform. Different building environments.
The core workflow remains the same while the documents and terminology can be tailored around the sector.
BMS & controls
Panel drawings, point schedules, control strategy, commissioning records and revisions.
Hotels
Plant manuals, service reports, warranties, contractor details and venue records.
Golf clubs
Clubhouse plant, kitchens, irrigation systems and course equipment information.
Commercial
Organised technical information for individual assets, plant rooms and buildings.
Venues
Quick access to equipment records without relying on one filing cabinet or staff member.
Estates
A consistent information structure across buildings, departments and technical teams.
Interactive Crownline demonstration
Use the passwords and test the actual generated portal.
Crownline Hotels Group and The Harbour View Hotel are fictional demo data, but the portal itself is the real output generated by Asset Portal Manager. Open it, enter PIN 1234, browse the actual document sections and PDFs, then use PIN 4567 for protected records.
TRY THE WORKING DEMO
Crownline Hotels Group · Harbour View Hotel
Open the fictional demonstration portal and use the PINs shown here. The demo opens in a new browser tab, so this website stays open.
OPEN LIVE DEMO PORTALSite Portal PIN1234
Restricted PIN4567
More than the portal
Professional engraving from The Engraving Room.
Asset Portal is developed and supplied by The Engraving Room. Alongside the live portal service, we manufacture the physical identification used across BMS, electrical and mechanical installations.
Professional labels and identification
We manufacture durable engraved identification for BMS, electrical and mechanical installations.
- Panel and plant labels
- Valve discs and equipment tags
- Control panel and isolator labels
- Custom project identification
Panel and plant labels
Custom labels for BMS panels, control panels, plantrooms, isolators and equipment identification.
Valve discs and tags
Engraved valve discs, chain tags and identification markers for mechanical services and plant.
Project-wide engraving
Matching labels can be produced using the same panel references and asset naming used in the portal.
The live portal and the labels for the panel, all from one supplier.
We can create and manage the live Asset Portal, and we can also manufacture the engraved labels, panel identification, valve discs and equipment tags needed for the installation.
Ask about engraving
Simple, flexible pricing
Start with one panel. Get a complete working portal from day one.
The price is not just for a QR code. It covers the work needed to create, organise, secure, test and publish a live Asset Portal for the correct panel or asset.
Built around the assetCustomer, site, panel reference, location and system details entered correctly.
Ready to useDocuments organised, access levels configured, QR code tested and portal deployed live.
Accessible anywhereOpen from the panel QR, a supplied office link or a BMS graphic link.
£79 first panel
Everything required to create and launch the first working panel portal.
- Engraved QR asset label
- Secure live online portal
- Customer, site and asset setup
- Initial document upload and organisation
- Site Portal PIN configuration
- Restricted BMS PIN where required
- QR generation, testing and deployment
- Direct live link for office access
Additional panels at the same site: £39 eachThe shared customer and site structure is already in place.
Static Portal updates: £9.99 eachAfter the initial setup, normal document uploads or revisions are charged individually whenever you ask us to update the portal.
£7.99 per panel / month
Monthly service charge after the one-time panel setup. The engraved panel card and initial portal build are still charged at £79 for the first panel and £39 for additional panels at the same site.
- Normal ongoing document updates
- Revision naming and document replacement
- Older versions retained in the archive
- Engineer Submit a Change facility
- Office submissions when an engineer forgets
- Review before changes become official
- Approved change history
- Email notifications
- Hosting, backups and normal support
- Same live portal from site, office or BMS link
We keep the portal current for you.The monthly fee covers normal ongoing updates, revision management, submission review, hosting, backups and support. Large bulk uploads, major data clean-up or replacement engraved cards may be quoted separately.
Choose StaticFor completed or low-change assets where updates are only needed occasionally.
Choose ManagedFor live sites where engineers, documents, contacts and records change over time.
See the portal working with a real asset.
Start with one panel, plant item or venue area and judge the finished result.